There are three different campuses and several locations on each in which space may be reserved for S-CAR events. The procedures for making these reservations vary depending on location. Please pay attention to the specific instructions for reserving a space at the location of your choice below:
Conference Rooms
5183
Capacity 40-50: Technology available – smart board, two projectors, sound system, stationary computer
5145
Capacity 16-25: Technology Available – Video Conferencing, stationary computer, dual t-v screens, projector, microphones, speakers
5000
Capacity 10-12: Technology available - Projector screen, web cam, speakers
Requests for room reservations will be honored on a first come, first serve basis
To schedule and plan an event will require at least two weeks prior notice. This is to help ensure that there is enough time to promote and plan the event to make it a success. Please note, while the minimum requirement is two weeks, the recommended time to plan an event is 6 weeks.
Conference rooms 5000 and 5145 are available for meetings, and may be requested at any time by emailing scarmgr@gmu.edu
o Room reservations for meetings that request tech assistance are required to give at least 48 hours prior notice
o To request a consultation about planning an event, email [email protected]
All spaces in the Founders Hall are booked through The Office of Events Management. You can either contact them directly, or go through the S-CAR Event Coordinator for these requests, depending on your needs:
If you need a room as part of an S-CAR event that will require further planning, please go through the S-CAR Event Coordinator [email protected]. This person will be able to assess the needs of your event, and work with Events Management in Founders Hall to secure an appropriate space.
If you need this room for a one-time event for which you do not need the assistance of the S-CAR Event Coordinator, you may make the room reservation yourself. Events Management requires that all room requests be submitted using their online form, which can be found at: http://www.gmu.edu/depts/ur/events/schedform.php
Reservations for some of the rooms in Founders Hall may require a fee for set-up and break down of spaces, as well as a housekeeping fee if your event involves catering. If you choose to use these spaces, these fees are your responsibility. For further policies and procedures with Founders Hall spaces, please refer to the Office of Events Management webpage at: http://www.gmu.edu/depts/ur/events/arlington-request.html
If you would like to hold your event on the fairfax campus, please contact Bryding Banning, the Undergraduate Services Director, for assistance in reserving a space. You may need to work with the Office of Events Management in Fairfax direclty to reserve your spaces and negotiate any other needs:
Bryding Banning
Phone: 703-993-1295
Email: [email protected]
Office of Events Management, Fairfax Campus
phone: (703) 993-2853
web: http://www.gmu.edu/depts/ur/events/index.html
There are two separate electronic forms for reserving rooms in Fairfax:
If you are faculty or staff of a Mason Department: http://www.gmu.edu/depts/ur/events/faculty.html
If you are a reccognized student group: http://www.gmu.edu/depts/ur/events/student.html
Point of View is an International Research and Dialogue Complex, located on a beautiful 40-acre estate in Mason Neck, dedicated to Conflict Analysis and Resolution, which was gifted to ICAR by Edwin and Helen Lynch. If you are interested in hosting an event at our Point of View retreat center in Lorton, VA, please send an email to the Point of View Administrator, and feel free to visit our Point of View page for further details about the space.
The space is available for conferences and events, subject to approval. All Point of View reservations must go through:
Jay Moon
S-CAR Operations Manager
Truland Building, room 703J
(703) 993-4453
[email protected]